Quick Tip: Gather Board Meeting Attendance Records First

Start by gathering board meeting attendance records before you raise questions about a director who misses meetings.

Why it helps

Minutes and attendance notes are generally the clearest paper trail showing who was present, who was marked absent, and whether a quorum existed. Florida law on HOAs (Chapter 720) generally leaves many procedural details, including how absences are counted, to each association's bylaws, so having the actual records on hand makes it easier to compare what happened against what your governing documents say should happen. Without that record, it's difficult for anyone — homeowner, board, or attorney — to evaluate whether a vacancy provision may apply.

How to do it

• Request copies of board meeting minutes for the relevant period in writing, and keep a copy of the request and any response.
• Note which meetings show the director as absent and whether quorum was affected.
• Pull the bylaws section covering director qualifications, vacancies, and attendance, and read it alongside the minutes.
• Check notices for those meetings to confirm proper notice was given under Fla. Stat. § 720.303.
• Homeowners may ask the board or management company to clarify a seat's status.

For the fuller picture on how Florida law and bylaws generally treat absent directors, read the full guide.

Official sources and further reading

Statutes change. Confirm the current text on the official site, and read your own governing documents.

• Fla. Stat. § 720.303: Association powers and duties; official records; meetings
• Florida Statutes, Chapter 720 (Homeowners' Associations)
• Florida DBPR, Division of Condominiums, Timeshares, and Mobile Homes

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This article is general information for Florida homeowners, not legal advice. HOA Crimes is not a law firm, and reading this creates no attorney-client relationship. Laws and your governing documents change and depend on your facts. For advice about your situation, speak with a licensed Florida attorney.